The Board met on Saturday, August 28 to develop a priority work list and action plan for the HOA over the remainder of 2021 and into 2022. The following 23 items were discussed, with each one given a priority, timeline, and Board sponsor. The first 4 items below were categorized as the most urgent to complete in the upcoming weeks.
Most Urgent Items
1. Execute Campbells Way paving program for fall 2021 [Susan]
2. Develop a formal service contract establishment process for the HOA [Tim]
3. Establish 2021/22 winter roadway snow removal service contract [Tim]
4. Execute AGM Resolution #2 to install Provost Cove wooden stairs [Shane]
Items to Complete by Year-End 2021
5. Establish 2022 water system service contract [Tim]
6. Investigate and execute options for the pumphouse to reduce electricity expenses in advance of the 2021/2022 winter season [Susan]
7. Decision on continuing or not with HOA Vacant Lot Grass Cutting in 2022 [Shane]
8. Decision on mosquito/bug control marsh treatment measures for 2022 [Joe]
9. Decision on harmonization or not of the fee assessment period (presently, calendar year) with the fiscal year (ending May 31) for the next invoicing [Shane]
10. Decision on how to issue 2022 fee assessment invoices – HOA or contract out [Shane]
11. Set and send out 2022 fee assessment invoices to owners by mid-December [Shane]
12. Conduct election at a membership Special Meeting to fill vacant seats on Board [Joe]
13. Execute removal of remaining Developer’s large Subdivision roadside sign [Shane]
14. Creation of an “onboarding program” for new Directors [Joe]
Find Volunteer Leaders to take on advancement of the following work items [Susan]:
15. Execute action to maintain Lila’s Walk, both short term and longer-term
16. Design and erect new signage reflecting Sunset Dunes status as a private subdivision at the entrance gates and at all beach access points
17. Creation of a Contractor Safety Manual
18. Design and execute a traffic speed control plan for 2022
19. Develop more “shoreline erosion protection” expertise for the HOA
Longer-Term Items
20. Advance AGM Resolution #4 study, on the coastal Subdivision Buffer Zone [Shane]
21. Execute AGM Resolution #1 to purchase/install new aluminum stairs [TBA]
22. Establish 2022 service contract(s) for maintenance of HOA common areas [TBA]
23. Better understand options for Restrictive Covenant enforcement [TBA]
If any member is interested in becoming a Volunteer Leader or assisting in the process of any of these priorities, please let the Board Sponsor know.
